Minutes of SCAO Meeting
John Carroll University
Saturday, June 5, 2004
11:00 am to 2:00 pm

Present:  Peggy Finucane, Mary Ann Flannery, Nancy Kelley, and Jeff Tysu

I. Announcements
Mary Ann announced that Candice Thomas-Maddox, Lisa Wallace and Sheida Shirvani had each contacted her to say that they had commitments for the day that prohibited their attendance.

Candice, Peggy and Mary Ann attended the presentation by Lisa Wallace’s students of their superb study on the problem of participation of Secondary School professionals in SCAO.  The information is complied in a large binder and a summary is made available to each executive council member (See enclosed.)

Jim Applegate has agreed to be the keynote speaker for the October conference.

Mary Ann provided a copy of a form she received from IRS which indicated delinquent updating of information about our organization for tax purposes.  The form indicated that nothing has been communicated since 2001.  Mary Ann consulted with an accountant who helped us resolve the issue in filling out the form.  She asked Sheida to be the contact person with the IRS with the intention that the Executive Director be the one responsible to respond to such inquiries.

II. Approval of April Minutes
The minutes of the April 4th Executive Council Meeting were corrected and approved.

III. Conference Plan
The bulk of this meeting was committed to developing the plan for the October Conference.  The enclosed template was decided on.  Some factors to remember when looking at the template are:

1.We had requested that persons interested in doing a service project on Friday should contact us by May 15th.  We received no communication or interest regarding a project.  
2.Because COTA and NEOEA are meeting that Friday, we thought there would be little if any, interest among secondary school teachers for the proposed Roundtable on Service Learning, scheduled for Friday afternoon.  Therefore, we cancelled the Roundtable plan.  
3.We retained the proposal of a Friday evening dinner for interested persons and Executive Council members, but we will pay as individuals so that people can order what they like.  Peggy and Mary Ann will look into a venue for this.
4.Panels were assigned items to avoid conflicting with the same audience.  
IV. Nominations for Executive Council
We need candidates for Conference planner and Vice President.  Jeff volunteered to ask people he thinks might be open to these responsibilities.  Nancy has agreed to be a college rep.  The nominees will be placed on a ballot for the October meeting.
Also on the ballot will be the selection of name change for the organization.  Choices are: Ohio Communication Association (OCA) or Communication Association of Ohio (CAO).

V. Theme and place for 2005 Conference
Possible themes we discussed for the 2005 Conference were:  mentoring, learning communities, ethics, community relations.  We decided to give more thought to two of the options, learning communities and ethics.  Please communicate to Mary Ann, via e-mail, which of the two you prefer and what kind of a theme title you think would work.  

Jeff has volunteered to contact Sinclair Community College for the 2005 Conference.  He will get cost figures and other details to us and we can then determine if it is possible considerable discussion centered on the centrality of Otterbein and the wonderfully hospitable atmosphere it has provided.

VI. Action yet to Take
1.Mary Ann will check with Sheida to see if we have an updated membership data base.
2.Mary Ann will ask Julianne Cortese if she would be willing to be our webmaster for one year in order to get it set up and to train a candidate from John Carroll, Kevin Cosgriff-Hernandez
3.Mary Ann will personally ask someone to be editor of our proposed on-line newsletter.
4.Mary Ann will ask Sheida if OFA has paid their dues.

Adjournment
The meeting adjourned at 2:00pm.
Minutes recorded by Mary Ann Flannery