Ohio Communication Association
Otterbein College November 6, 2004
Executive meeting

Present:  Jason Wrench (OUE), Matthew Smith (WU), Candice Thomas-Maddox (OUL), Karyl Sabbath (OC), Richard Hendrickson (JCU), Mary Ann Flannery (JCU), Jeff Jyus (SCC), Lisa Wallace (OUC) and Sheida Shirvani(OUZ).

Call to order by Jeff Tyus at 10:10 am
Introduction of the present members
Minutes passed with no changes

Assessment of the conference
•The conference had very low turnout 
•We need to consider inviting scholars from large universities in the field in Ohio.  This year, many scholars in Ohio did not attend.
•Every one of us can invite someone from our own or another campus
•Call for Papers deadline needs to be moved to a later date.  It is too close to NCA's call so nobody pays attention it.  Papers not accepted to NCA could be submitted to OCA.
•According to the evaluations, seminars and workshop sessions received better turn out.  Participants would like to learn so have more hands-on experiences than paper sessions.  Do not completely dismiss the theoretical papers but pay attention to the workshop and seminars
•Lisa Wallace stated last year that her students studied high school participants.  This year they are going to study community colleges and graduate students.
•The price of printing increased last year.  Keep working with the same printer
•The designer is creating a new logo for the organization
•We need letterhead for all of us.  Jeff is going to ask the designer to handle this.  Keep the logo one color but use a very professional design.  Use a  Word template so we can just change the name as the members change.
•Membership issue:  Members did not pay their fees automatically.  They want to pay their conference fee and membership at the same time.  
oWe need to send the members automatic invoices for the membership fee.
oCandice will send Sheida a form in early September to use next year for the members.
oThe membership fee should be separated from the conference fee.
oJason is going to put the Statement of Professional Responsibilities on the Call for Papers
•Categories are going to be
•Membership (receive – Journal and newsletter) 
•Conference
•Sponsorship
•Next year budget:
oFood
oParking lots
oRoom 
oAudio visual
o$25 per-person (estimated number is 100)
•Communication Teacher
oIt costs a lot.  This year we paid $600 for the issues 
oWe can get the journal as part as our NCA journals if we want
oCandice made a formal motion to eliminate this journal  Jeff Tyus seconded.  The motion passed
•Poster--Conference
oCost of poster is high 
oWe do not need to send poster.  We send the Call for Papers and an email reminder.
oMake a list for all the department chairs and ask them to invite their faculty and students.  
oWe can divide the list and each make calls.  Jeff is going to come up with the list and divid it between us.
oJeff offered to visit some of campuses around Cincinnati and Dayton and personally invite their participation.
oAsk the Web Administrator to put the Call for Papers on the website
oAsked to use software to keep track of the number of people visiting our website.
oThe newsletter will be posted on the website.
•Conference Fees
oNeed to separate the conference fee from membership fee.  The following changes were made for next year:
•Regular member fee $40 
•Conference fee $40
•Sponsor fee (membership and conference fee at the same time) $75
•Student membership $10
•Student conference fee $15
•Student sponsor fee (conference and membership pay at the same time) $20
oFrances Taylor shows interest in having space to display or sell their publications.
•Nobody agreed to have vendors at the conference
•It was passed that there be no vendors at the next conference
•Calendar adjustments
oCorrections and date adjustment were noted
oSheida read the Web Administrator's email
•Our web page will be ready by January 1, 2005
•Needs a logo
oJeff is going to write to OFA and ask them to move their activities to Dayton since the conference site has changed.
oOFA is supposed to send a $50 check for expenses
oHigh school:  they are going to stay as they are with us and later the board will discuss the high school issue in detail
oSheida will write to OEA and inform them about the organization's name change.  A copy of the email list will be sent to Richard Hendrickson
oA button will be put on the website to connect to the newsletter 
oMarch 15 - send Call for Papers
oMay 2 - Call for Papers deadline; nominations closed
oJune 2, 4 pm - start the presentation at Pickerington (Lisa Wallace’s students present their report) - Executive members meet.
•Plenary finalized
•Program finalized
•Awards determined
•N ext year’s date, location, and theme determined
oJune 10 - accept and reject notification and award winners 
o2005 conference theme: “New Frontiers in Pedagogy and Scholarship: Ethics in the Age of Technology.”
oKeynote speaker
•Matthew Smith suggested we invite Dr. Michael Bugeja.   Matthew reviewed Bugeja’s book on the topic of ethics in journalism.  
•The board asked Matthew to follow up and to report later.
•OCA will pay Bugeja's ticket and provide room and board.
•Bugeja can promote and sell his book
•No honorarium for the keynote
•Theme for 2006 will be discussed at our next meeting.

Meeting was adjourned at 2:00 pm